TransparentChoice makes scheduling smarter — no more overload, missed deadlines, or brittle plans. Just faster delivery and flexibility when the unexpected hits.
Capacity Planning & Scheduling
Accelerate project delivery through AI-powered capacity planning.
The Problem
Teams are overloaded, deadlines slip, and priorities constantly shift. Project plans are made without knowing if there’s enough capacity to deliver them. And when resources are stretched thin, important work is delayed — or dropped entirely. Without visibility into who’s doing what — and when — it’s impossible to make confident, realistic plans.
The Solution
TransparentChoice's AI-powered tools bring clarity to capacity planning. Take control of which projects start next, and which need to wait until there is enough resource available for them to finish. By using data-powered AI, turn this step into a process, not a bun fight.
Where This Approach Adds Value
Planning Season
Build executable plans with full visibility into available capacity and resource constraints.
Rebalancing Portfolios
Shift work as priorities evolve — without overloading teams or derailing delivery. Give leadership the ability to make the call between Strategic Initiatives, Continuous Improvement, and the Business As Usual commitments to manage risk with fact-based allocations.
When plans change
Respond quickly to changes in scope, resource availability, or timelines — with data to support your decisions. Or put another way, adding more into the plan means something else has to go to maintain balance and avoid slipping back into portfolio chaos.
Headcount Decisions
Work out where to add or reduce capacity, building on actual demand not directors’ empire building ambitions.
Stakeholder Forecasting Requests
Answer “what-if” questions with confidence. Forecast resource needs across different project scenarios.
Stage Gate Review
Once you have a solid business case, it's important to ask the question - "do we have the capacity to do this project?" Or put another way, to start this project what are we going to say no to?
Outcomes We Help You Deliver
Build Plans Around Bottlenecks
Make the most in-demand resource the key to when projects are scheduled — boosting flow and reducing delays.
Schedule High-Value Projects First
Maximize impact by prioritizing start dates for projects that offer faster, better returns.
Get a Roadmap in Seconds
Don’t stop at “what” — show stakeholders “when” with a clear, optimized timeline built right into your scenario.
Reduce Task Switching
Research shows task switching cuts productivity by up to 40%. Help your team 'make time' by cutting this waste from the their schedules, empowering them to have more capacity for the kind of deep focus work that drives impact.
Linked to Strategic Priorities
Make capacity decisions based on what matters most. Link scheduling directly to your strategy so you can be confident that your teams are working on the right projects.
Healthier, Happier Teams
Reduce burnout and improve engagement by helping teams stay focused, not frazzled. Upping the completion rate will also help, giving people that "high five" moment you get when you ship a new feature.
What Our Customers Say
“This was an eye opener... Clarity, inclusion, and control.”
— Jodie Walsh, Decision Support Manager, RNLI
How It Works with TransparentChoice
1. Prioritize Work
Identify your highest-value initiatives using proven prioritization tools.
2. Model Resource Capacity
Model the capacity available for your portfolio, with high-level team-by-team estimates for how much time they’ll be spending working on projects.
3. Schedule Around Reality
Build your delivery plan based on actual availability — not optimistic guesses. Leverage previous projects & lessons learned to produce sensible estimates, building a capability which will over time can turn into a PMO superpower.
4. Adapt as Things Change
Shift priorities, rebalance workloads, and keep your roadmap up-to-date.
Works with Your Tools
TransparentChoice connects with the platforms you already rely on.
Easily import project and resource data from your existing PPM or planning tools — and push planning insights straight into dashboards like Power BI.
These are just a few examples. Our connector module makes it easy to build custom integrations with your tools
including internal platforms and proprietary APIs — with minimal IT effort.
Scalable Pricing
Our pricing flexes with your portfolio size, support level, and infrastructure preference (cloud or on-prem). Whether you're piloting or scaling across regions, we’ll tailor a package that fits.
🔐 Enterprise-Ready & Secure by Design
TransparentChoice is built for organizations that demand trust, transparency, and resilience.
✅ Hosted on Microsoft Azure
Global reliability, scalability, and built-in compliance — trusted by enterprise IT teams.
✅ End-to-End Encryption
All data is encrypted in transit using TLS 1.2+ and encrypted at rest using AES-256 — aligning with enterprise-grade security standards.
✅ GDPR & UK DPA Compliant
We follow clear, privacy-first data handling practices that meet European and UK regulations.
✅ Flexible Data Residency
Customer data is hosted by default in Microsoft Azure's West US region. Residency can be tailored to meet regional compliance or data sovereignty requirements on request.
✅ On-Premises Deployment Available
For customers with strict data control or regulatory needs, TransparentChoice can be deployed on-premises or in a private cloud environment. Contact us to discuss tailored deployment models.
Not Sure Where to Start?
Choose the path that fits where you are today — whether you're ready to act or just exploring.
I want to see the product
You’re ready to align demand and delivery. Let’s show you how TransparentChoice helps you build realistic, resource-aware plans.
Book a DemoI need help shaping our approach
Capacity planning feels like guesswork? Join our free workshop to build a clearer, data-driven process.
Join the WorkshopStill not sure what fits your team? Let’s walk you through the options live.